Privacy Statement
Job Applicant Privacy statement and Notice at Collection
This Job Applicant Privacy statement and Notice at Collection (“Policy”) describes how ZZ CONNECT Inc. (“Company”, “we”, “us” and “our”) collects, uses, and discloses information about individuals who apply for open positions at our Company (“Job Applicants”).
This statement does not apply to our handling of data gathered about you in your role as a user of our services. If you interact with us as in that role, the ZZ CONNECT Privacy Policy applies.
Please read this Policy and any other privacy notices carefully. Please note that this Policy does not form part of any employment contract or contract to provide services.
Types of Personal Information We Handle
We collect, store, and use various types of information that identifies, relates to, or could reasonably be linked to you (“personal information”) in connection with your application for employment with us. We collect such information either directly from you or (where applicable) from another person or entity, such as professional networking websites, job posting websites, employment agencies, recruitment companies, or your professional references. We may collect additional personal information throughout the course of your application process.
The information we collect from and about Job Applicants includes, where applicable:
- Identifiers such as first and last name, postal address, telephone number, and email address, and, if provided an offer, identifiers related to your citizenship documents, such as driver’s license or passport.
- Professional or employment-related information, including:
Recruitment, employment, or engagement information such as application forms and resumes, cover letter, CV, contact details of your references, desired salary range, or other data you provide through the application and recruitment process; information about your eligibility to work in the country where you are applying for a job, such as information related to residency, citizenship, and/or immigration status; visa status and working permit information; references; interview notes; and if provided an offer, background screening results (which may include any criminal convictions).
Career information such as current employment, past employers, titles, job history, work dates and work locations, salary expectations, notice period, and information about skills, qualifications, membership in professional organizations, and experience.
- Education information such as institutions attended, degrees, academic record, certifications, licenses, transcript information, and professional memberships.
- Business travel and expense information such as travel itinerary information, how long it took to get to the interview, and expenses incurred for travel during the interview process.
Audio or visual information such as CCTV footage, as well as other information relating to the security of our premises collected during in-person interviews or other parts of the recruitment process. - Internet and electronic network, and device activity and device information and related identifiers, such as information about your use of our network while you are on Company premises, including IP address and device identifiers and attributes, and browser-type.
- Geolocation data: such as approximate location inferred from your IP address, city, or county.
- Potentially protected classification information to the extent required or as permitted by law and voluntarily provided such as race/ethnicity, color, sex/gender, military and veteran status, disability, accommodation information, nationality, citizenship, and other information (insofar as such information is “sensitive personal information,” we use it for the purposes set forth below specific to sensitive personal information).
- Inferences drawn from other personal information provided for example, preferences, abilities, aptitudes, and characteristics.
- Other information that you may voluntarily choose to include on your resume, in connection with your application, during your interview, or otherwise.
How We Use Personal Information
We may collect, use, disclose, and store personal information for our business purposes, which include, where applicable:
- Engaging in the recruitment process, including communicating with you; contacting you about jobs you may be interested in; interviewing, selecting and hiring new personnel; responding to your inquiries or requests; verifying eligibility for employment; conducting applicant reference checks to assist in hiring decisions; conducting background and related checks; employee onboarding; maintaining and administering payroll and employee benefit plans maintaining personnel records; and complying with record retention requirements.
- HR management and administration, including determining compensation, scheduling, IT and informational security purposes, fraud prevention, conducting internal analyses and audits, promoting the Company’s diversity and inclusion, and perform workforce analytics, data analytics, and benchmarking; providing you with HR and employment-related services and support; engaging in human capital analytics (including to identify correlations about individuals and job success, analyze data to improve retention and productivity, and analyze employee preferences) to inform human resources policies and procedures; and communicating with you, your emergency contacts, or your beneficiaries.
- Security operations, including detecting security incidents, debugging and repairing errors, and preventing unauthorized access to our computer and electronic communications systems and preventing malicious software distribution; monitoring and controlling access to company premises and locations (including through use of CCTV); facilitating the efficient and secure use of Company information systems; ensuring compliance with Company information systems policies and procedures; and safeguarding the Company and its locations, services, and employees.
- Safeguarding Company and the services, including the protection of the Company, our workforce, users, partners, and others.
- Legal compliance and exercising our legal rights, such as complying with applicable laws; responding to and cooperating with legal or regulatory requests and investigations; conducting internal audits; investigating grievances, complaints, and suspected violations of the law or Company policies; exercising or defending the legal rights of the Company and its employees; seeking legal advice from our external lawyers or in connection with litigation with a third party; and responding to requests as required by applicable law or court order.
- At your request, in order to fulfill your instructions.
We may also use personal information for any other legally permitted purpose (subject to your consent, where legally required).
Some personal information we collect in the recruitment process, such as ethnicity and veteran status, may be considered “sensitive” under applicable law. We use such information only for the following purposes: government reporting purposes, such as to help us monitor compliance with equal opportunity legislation; designing, implementing, and promoting our diversity and inclusion programs; analyzing and understanding our workforce; conducting internal audits; investigating grievances and suspected violations of Company policy; and exercising or defending the legal rights of Company or our employees. Some “sensitive” information may be required for certain job applications
In countries where we are required to state the “legal basis” on which we process personal information, we process Job Applicants’ personal information where:
- The processing is necessary to enter into or perform a contract to which you are party, such as to evaluate whether we want to enter into an employment contract with you.
- We, or a third party, have a legitimate interest in using your personal information for business purposes such as evaluating your candidacy for employment, determining compensation, and security.
- The processing is necessary for compliance with a legal obligation.
- You have consented to such processing.
How We Disclose Personal Information
We may disclose certain personal information to the following types of entities or in the following circumstances (where applicable):
- Internally: to employees within the Company that participate in the recruitment process, such as HR managers and employee interviewers, and among our corporate affiliates.
- Our Clients are located in various countries.
- Vendors: such as background check companies, security providers, information technology providers, travel management companies, and employment businesses (e.g., recruiting contractors or agency workers) that provide us with services relevant to recruiting and hiring.
- Recruiters: to the extent you are working with a recruiter in connection with your application for employment and your recruiter is authorized by you to obtain feedback from us regarding your application and interview process.
- Legal compliance and exercising legal rights: (i) when required to do so by law, regulation, or court order, (ii) in response to a request for assistance by the police or other law enforcement agency; (iii) to seek legal advice from our external lawyers or in connection with litigation with you or a third party or (iv) as otherwise necessary to exercising our legal rights or to protect the Company or its employees.
- Business transaction purposes: in connection with the sale, purchase, or merger of all or a portion of our Company.
- Consent: with your consent and as permitted by law, we may disclose personal information to any other parties in any other circumstances.
Data Retention
The personal information we collect from Job Applicants will be retained for 2 years determine it is no longer necessary to satisfy the purposes for which it was collected and our legal obligations. As described above, these purposes include our business operations and complying with reporting, legal and accounting obligations. In determining how long to retain information, we consider the amount, nature and sensitivity of the information, the potential risk of harm from unauthorized use or disclosure of the personal information, the purposes for which we process the personal information and whether we can achieve those purposes in other ways, the applicable legal requirements, and our legitimate interests.
Additional Privacy Information for Residents of Certain Jurisdictions
You may have certain rights in relation to your personal data pursuant to data protection laws in your jurisdiction. To exercise such rights, please contact dpo@zigzagoffshoring.com. The rights for certain jurisdictions are explained in further detail below.
Residents of Europe:
- The right to request access to your personal data and request details of the processing activities conducted by ZZ CONNECT INC.
- The right to erasure of your personal data under certain circumstances.
- The right to request that your personal data is rectified if it is inaccurate or incomplete.
- The right to request restriction of the processing of your personal data in certain circumstances.
- The right to object to the processing, including the sale or commercial use, of your personal data in certain circumstances.
- The right to receive your personal data provided to us as a controller in a structured, commonly used and machine-readable format in certain circumstances.
- The right to object to, and not to be subject to a decision based solely on, automated processing (including profiling), which produces legal effects or significantly affects you.
- The right to withdraw your consent is provided at any time by contacting us.
In accordance with the GDPR, we will respond to your request within one month upon receipt of your request. Where we are unable to progress your response, we will contact you. In certain circumstances, ZZ CONNECT INC may extend the timeline of our response to 3 months in accordance with applicable law.
To exercise your rights with respect to your personal data, you can email dpo@zigzagoffshoring.com.
Residents of Australia:
ZZ CONNECT INC. recognizes that individuals must have the option to not identify themselves, or to use a pseudonym when liaising with ZZ CONNECT INC. We seek to provide this option to the extent possible. However, due to the nature of ZZ CONNECT INC’s business operations, it is impracticable in most cases for ZZ CONNECT INC to deal with individuals who have not identified themselves or who use a pseudonym. As a resident of Australia, you have the following rights:
- The right to have your personal information de-identified and/or destroyed.
- The right to require that any personal information held by ZZ CONNECT INC is accurate, up-to-date, and complete. If the information is inaccurate, incomplete, and/or out-of-date, you have the right to request that it is corrected.
- The right to know when and how your personal information is collected, used and disclosed.
- The right to “opt-out” of your personal information being used for direct marketing purposes.
- The right to request Data Holders and accredited bodies to share information relating to yourself, with consent, in a standardized machine-readable format.
If you would like to exercise any of the above rights, please contact dpo@zigzagoffshoring.com.
Residents of the Philippines:
- The right to be informed that your personal data will be, has been, or is being collected and processed.
- The right to access to your personal data.
- The right to object to processing of your personal data if the personal data processing involved is based on consent or on legitimate interest.
- The right to erasure or blocking of your personal data under certain circumstances.
- The right to damages under certain circumstances
- The right to file a complaint with the National Privacy Commission (NPC) if your personal information has been misused, maliciously disclosed, or improperly disposed, or that any of your data privacy rights have been violated.
- The right to rectify your personal data under certain circumstances.
- The right to data portability.
Should you have any questions or would like to exercise any of the rights listed above, please contact the ZZ CONNECT INC’s Data Protection Officer at dpo@zigzagoffshoring.com.
Residents of California and Virginia:
Please note that ZZ CONNECT INC. does not sell or share personal information as defined in sections 1798.140(t) and 1798.140(ah)(1) of the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act. ZZ CONNECT INC also does not sell the personal information of children under age 16.
Your rights
Depending on your state of residency, you may have the ability to exercise all or some of the following rights, subject to any exemptions or exceptions in applicable law:
- The right to access what personal information has been collected about you by making a proper Verifiable Consumer Request (VCR). Through a VCR, you may request:
1. The categories of personal information collected about you in the preceding 12 months;
2. The categories of sources from which personal information is collected;
3. The business or commercial purpose for collecting personal information;
4. The categories of third parties with whom ZZ CONNECT INC shares personal information; and
5. Specific pieces of personal information collected about you. - The right to request deletion of personal information that has been collected about you, subject to certain exceptions.
- The right to request that your personal information be transferred to a third party.
- The right to correct inaccurate personal information, taking into account the nature of the personal data and the purposes of the processing of the personal data.
- The right, if applicable, to restrict sensitive personal information processing.
- The right to non-discrimination against you for exercising any of the rights listed above.
You may exercise your rights with respect to your personal information by emailing dpo@zigzagoffshoring.com
You may designate an authorized agent to make a request on your behalf if necessary. We will use reasonable methods to verify your identity when receiving a request. If collecting new information is necessary to verify your identity, it will only be used for identity purposes; and will be deleted as soon as practical after processing the request and to comply with recordkeeping obligations. To the extent possible, we will provide you with your personal information in a format that you can share with other businesses.
ZZ CONNECT INC will respond to a Verifiable Consumer Request within 45 days. Should we require more time, ZZ CONNECT INC will notify you of the extension period and the reason for the extension in writing. In some situations and subject to certain exemptions, we may decline a request to exercise the rights above, particularly if we are unable to validate your identity. Depending on your state of residency, you may have the ability to appeal a decision we have made in connection with your request.
How To Contact Us Email:
Please contact us with any concerns you may have. You can contact us by writing to us at DPO@zigzagoffshoring.com
Changes To This Privacy Policy
From time to time it may become necessary to update or change our Privacy Policy consistent with changes in data protection laws and the ZZ CONNECT INC. privacy program. ZZ CONNECT INC. has the discretion to update this Privacy Policy at any time.
When we do, we will revise the updated date at the top of this page. If we change the ZZ CONNECT INC. Privacy Policy, we will post those changes on this page.
If we make any changes to this Privacy Policy that materially change how we treat your Personal Information, we will endeavour to provide you with reasonable notice of such changes, such as via prominent notice in the ZZ CONNECT INC. website or to your email address of record, and where required by law, we will obtain your consent or give you the opportunity to opt out of such changes.
By continuing to use the ZIGZAG CAREERS website and ZZ CONNECT INC. services without consenting to the changes or opting out, it will be deemed that you have consented to such changes by your conduct.
We encourage you to periodically check here for the most current version of the ZZ CONNECT INC. Privacy Policy to stay informed about how we are helping to protect the Personal Information we collect. You acknowledge and agree that it is your responsibility to review this Privacy Policy periodically and become aware of modifications.
End of Policy
