Privacy Statement

Job Applicant Privacy Statement

 

ZiGZaG (“we”, “our”, or “us”) is committed to protecting the personal information of individuals applying for jobs with us (“Job Applicants”). This Policy explains how we collect, use, and disclose your information during the recruitment process.

Note: This Policy applies only to personal data collected during the recruitment process. For other interactions, our general Privacy Policy applies.

1. Personal Information We Collect

We may collect information about you from your application, your resume, interviews, professional references, or recruitment agencies. This includes:

  • Contact details: Name, address, email, phone, and identity documents (if required)
  • Professional information: Resume, CV, cover letter, references, employment eligibility, visa or work permit details, interview notes, and background checks
  • Career information: Employment history, job titles, skills, qualifications, salary expectations, notice period, and professional memberships
  • Education information: Schools, degrees, transcripts, certifications, and licenses
  • Travel and expense information: Interview travel and related costs
  • Audio/visual information: CCTV footage or other recordings on our premises
  • Sensitive information: Race/ethnicity, gender, disability, military status, nationality, or other information you voluntarily provide, used only where legally permitted

2. How We Use Your Information

We use your information to:

  • Communicate about job opportunities or updates
  • Verify eligibility and conduct reference or background checks
  • Onboard employees and maintain HR records
  • Ensure workplace security and comply with legal obligations
  • Promote diversity and inclusion programs
  • Analyze workforce trends and improve recruitment processes

Where required by law, we rely on consent, legitimate business interests, contractual necessity, or compliance with legal obligations as our lawful basis for processing your information.

3. Sharing Your Information

We may share your information with:

  • Internal teams: HR managers, interviewers, and other staff involved in hiring
  • Third-party vendors: Background check providers, recruiters, IT providers, and travel management companies
  • Legal authorities: Where required by law, regulation, or legal process
  • Business transactions: In case of mergers, acquisitions, or transfers of our company
  • With your consent: Any other parties as approved by you

We do not sell your personal information.

4. Data Retention

We retain your personal information for up to 1 year after you apply to fulfill legal, regulatory, and business purposes. After this period, your data will be securely deleted or anonymized.

5. Your Rights

Depending on your location, you may have rights regarding your personal data:

  • Access & Correction: Request access to your data and correct inaccuracies
  • Deletion: Request erasure of your data where permitted by law
  • Restriction: Limit how we process your data
  • Data Portability: Receive a copy of your data in a structured, machine-readable format
  • Object: Object to certain processing, including for marketing purposes
  • Automated Decisions: Opt-out of decisions based solely on automated processing
  • Withdraw Consent: Withdraw consent at any time
  • File a Complaint: With your local data protection authority

Response times: We will respond to requests within 1 month (up to 3 months in complex cases, where allowed by law).

  • European Residents: GDPR rights apply
  • Australian Residents: Rights include access, correction, de-identification, and opt-out of marketing
  • Philippine Residents: Rights include access, correction, erasure, blocking, and filing complaints with the NPC
  • California & Virginia Residents: Rights under CCPA/CPRA include access, deletion, correction, portability, and non-discrimination

To exercise your rights, contact our Data Protection Officer at:
Email: dpo@zigzagoffshoring.com

6. Updates to This Policy

We may update this Policy to comply with legal requirements or improve recruitment processes. Changes will be posted with an updated Effective Date. If material changes occur, we will notify you via email or website notice.

By continuing to use the ZiGZaG Careers site or participating in recruitment, you consent to this Policy and any updates.

Privacy Statement